Site Preparation & Pre-Installation Guide for Pods

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Contents

Ensuring a smooth installation is key to your overall experience with our bespoke pods. This guide covers everything you need to know for site preparation, including foundation requirements, electrical and plumbing setup, delivery day readiness, and avoiding common pitfalls. Follow each section carefully to streamline your pod's installation.

 

1. Overview of Pre-Installation

2. Site Selection and Preparation 

3. Planning Permission Requirements

4. Foundations

5. Electrical and Plumbing

6. Delivery Day Preparation

  

1. Overview of Pre-Installation

The primary goal of the pre-installation process is to ensure that your site is adequately prepared for the arrival of your pod(s). Proper preparation minimises potential hiccups and streamlines the delivery and installation experience. This stage involves organising all the logistical details so the pod installation can be quick, efficient, and hassle-free.

 

Key Information:

1. Pods arrive fully assembled, with pre-installed plumbing and electrical connection points located on the exterior for ease of hook-up.

2. Site access and foundation preparations are crucial steps to be completed before the pod arrives.

3. Electrical and plumbing connections can be completed post-delivery, so long as the foundations are set.

 

2. Site Selection and Preparation 

Choosing the right site is critical for the successful installation of your pod. This section covers everything from the best location for your pod to accessibility requirements.

 

Choosing the Right Site

1. Ensure the chosen site is level and has sufficient space for both delivery access and daily use.

2. The surrounding area should have at least 300 mm of clearance around the pod for routine maintenance, cleaning, and any future upgrades.

3. Consider elements like sun exposure, privacy, and proximity to existing structures when choosing the site.

 

Accessibility Requirements

1. Pods are delivered on lorries, which need adequate space for unloading.

2. Depending on the number of pods being delivered, delivery may require a 40-foot lorry, a telehandler, or a crane to manoeuvre the pod safely.

3. We strongly encourage sending us a video or a series of images showing site access, paths, and potential obstacles to ensure smooth delivery and installation.

     

3. Planning Permission Requirements

When planning to install a pod in the UK or Ireland, the type of planning permission—Outline Planning Permission or Full Planning Permission—will depend on the use, scale, and complexity of your project.

 

UK Commercial Pods

Commercial pods, such as glamping pods or hospitality units, typically require Full Planning Permission because they fall under “sui generis” or specific business use classes.

This application process includes a more detailed site plan, environmental impact assessment (if applicable), and considerations around access, utilities, and waste management.

The planning process can take about eight weeks but may extend depending on the council’s workload and the project’s complexity.

 

Timeframe

Commercial pod projects, like glamping or hospitality installations, usually require full planning permission and can take 8 to 13 weeks. This timeframe depends on the local council’s capacity and the necessity of consultations on environmental impact, public accessibility, and infrastructure.

 

Who to Contact

Primary Contact	Details	Contact Info
1. LPA - Local Council’s Planning Department	Necessary for commercial and glamping pods under "sui generis" use category; handles public access, safety, environmental issues.	1. Planning Portal 2. Find Local Council
2. Professional Planner	Required for complex commercial projects to ensure application completeness.	Your local area

 

   

UK Domestic Pods

Domestic pods used for home offices, garden rooms, or storage are often considered "permitted development" and may not require full planning permission, provided they meet specific conditions:

 

1. Size and Location: Pods must be single-story and within height limits based on proximity to property boundaries. Structures within two meters of the property boundary should not exceed 2.5 meters in height. Otherwise, dual-pitched roofs are allowed up to 4 meters, and flat roofs up to 3 meters.

2. Use Restrictions: Pods used as ancillary spaces (e.g., studios, garden rooms) are generally allowed without full planning permission but not for separate residential accommodation.

3. Designated Land & Listed Buildings: In national parks, conservation areas, and other protected regions, even small, ancillary structures may require permission.

4. Position: Pods installed forward of the principal elevation of the property require planning permission​

 

If the pod exceeds these parameters or is used for purposes outside “incidental enjoyment” of the property, you’ll need to apply for planning permission.

 

Timeframe

For straightforward domestic pods (like home offices or garden rooms within permitted development limits), approval times generally range from 4 to 8 weeks. If the application is complex or if the property is within a conservation area, the process can take longer—sometimes up to 10-12 weeks due to additional evaluations.

 

Who to Contact

Primary Contact	Details	Contact Info
1. Local Planning Authority (LPA) - contact local council	Handles planning applications; local council guidance on whether projects fall under permitted development.	1. Planning Portal - Outbuildings 2. Find Local Council
2. Planning Consultant	For in-depth guidance on regional restrictions, designated lands, and objections. Useful for listed properties or areas like conservation sites.	Your local area

 

Ireland

In Ireland, domestic pods generally follow similar guidelines to the UK but with stricter control over development that may alter property use. Pods that will be used as ancillary spaces may not require full planning if within permitted development guidelines.

For glamping pods or business use, full planning permission is required, focusing on factors like environmental impact, waste, water, and public accessibility.

 

Timeframe

For domestic pods, the typical approval process is 6 to 8 weeks. However, commercial pod projects often extend to 10 to 12 weeks, particularly for pods in rural or protected areas where local councils may require thorough assessments.

 

Who to Contact

Primary Contact	Details	Contact Info
1. Local Authority and Planning Office	Provides guidance on both domestic and commercial pods, especially for restricted or protected lands.	Irish Planning Portal
2. Architectural Technologist/ Planning Consultant	Assists with site-specific issues, environmental impact statements, and formal application submissions, especially for glamping projects.	Local Authority Finder

 

 

Outline Planning Permission vs. Full Planning Permission

Outline Planning Permission

Full Planning Permission

1. This is often the first step for larger developments, allowing the applicant to assess the feasibility of a pod installation without detailing every aspect of the project. 2. Outline permission establishes whether the project is likely to be approved based on site location and intended use, without requiring a full design plan upfront. 3. This type of permission is particularly helpful for commercial sites with multiple pods, as it can confirm the site’s suitability before committing to detailed plans.

1. This permission is required when all specifics of the project need to be finalised. 2. For pod installations, full planning permission includes a comprehensive site plan, detailed designs, and specifications for aspects like plumbing, electricals, and access. 3. If granted, this permission allows you to move directly to the installation phase, provided you adhere to the submitted plans.

  

Conclusion

Consulting with your local planning authority or a planning consultant is recommended, especially for commercial pods. The outline permission process can provide a preliminary approval, reducing the risk of project delays, while full planning permission is necessary for finalizing and proceeding with the installation.

      

4. Foundations

A solid foundation is essential for the long-term stability and integrity of your pod. Proper planning and preparation for the foundation are key to avoiding issues like warping, gaps, and structural instability that can affect doors, windows, and overall pod performance. 

Different pods and site conditions may require specific foundation types, so we recommend planning this step carefully.

 

Importance of Solid Foundations

A stable, level foundation prevents structural issues, ensures proper insulation, and protects against moisture, pests, and potential aesthetic impacts.

1. Proper foundations support the weight of the pods, which range from 2 to 4 tonnes.

2. A poor foundation could lead to structural instability or damage over time.

3. We recommend discussing the load-bearing requirements with your local builder or landscaper to ensure the foundation is robust and level.

 

Recommended Base Types

For maximum durability and stability:

1. Concrete and Tarmac Foundations are ideal, providing solid support capable of handling the pod’s weight.

2. Compacted Aggregate may be suitable in certain cases, provided it is adequately compacted and level.

3. Avoid materials like gravel or patio decking directly under the pod, as these do not provide adequate stability and will not be covered under warranty.

4. Raised or elevated foundations may be necessary for sites prone to flooding or on uneven terrain.

5. Patio decking can be built around the perimeter after installation if desired, enhancing the pod's surroundings without compromising its foundation. This can allow for the addition of outside features such as hot tubs, BBQ's and seating (all of which we also provide).

 

Dimensions and Adjustments

1. Drawings: Accurate 2D and 3D drawings are available for every pod model, giving precise measurements for foundations and installations.

1. Foundation Dimensions: To simplify installation and maintenance, the foundation should extend 150mm-300mm beyond the pod's footprint on all sides. This additional space helps with positioning and provides a buffer for adjustments.

2. Access: Ensure 300mm clearance around each side of the pod to allow for proper installation and easy access for ongoing maintenance.

3. Extended Foundations: If planning features like patios, hot tubs, fire pits, or seating areas (all of which we also provide), consider expanding the foundation further. 

  

Consequences of an Inadequate Base

An improper foundation can lead to gaps, water ingress, insulation issues, and pest intrusion. This could compromise the pod's durability and void the warranty, so ensuring the foundation meets these guidelines is essential.

Click here to view our Pod Warranty & Returns Information

 

Securing the Pod

1. Due to their significant weight, our pods do not need to be anchored to the ground unless specifically required by local codes or unique site conditions.

2. The pods are delivered fully sealed, eliminating the need for any additional weatherproofing or sealing.

 

Environmental and Terrain Considerations

When selecting and preparing a site for your pod, it's important to factor in environmental conditions and the specific characteristics of your terrain. A well-prepared site can significantly enhance the pod’s longevity and minimise maintenance needs. Below are key considerations.

 

Drainage Needs

For locations prone to heavy rainfall or standing water, proper drainage is essential. Without adequate drainage, water can collect around the foundation, potentially leading to erosion or other site issues over time.

We recommend consulting a landscaper or civil engineer to assess your site and install any necessary drainage systems to prevent water pooling around the pod.

 

Slope and Elevation

Ideally, the site should be relatively level, but if the site is on a slope, additional work may be required to level the foundation or install retaining walls to keep the pod stable.

Raised foundations may be an option for sloped terrains, as they provide a stable base while also helping with drainage and moisture control.

 

Soil Conditions

The type of soil on your site can influence the foundation design. For example, clay-heavy soils retain more water, which can affect stability.

Sandy soils may require deeper foundations for secure placement.

Your local builder or landscaper can advise on the ideal foundation depth and material based on soil testing results.

  

Consult an Expert

To ensure a secure and durable foundation for your pod, consult with professionals who understand local soil conditions, load-bearing requirements, and best practices for drainage and stability:

Certified Builders: Engage a builder with expertise in heavy-load structures to help determine foundation depth, materials, and structural support. They can also ensure that your base is level and stable, essential for preventing gaps, warping, or damage over time.

Landscapers or Civil Engineers: For sites with complex environmental factors, such as uneven terrain or heavy rainfall, a landscaper or civil engineer can assess the area and recommend solutions for slope management and drainage. Proper water runoff systems prevent issues like erosion and water pooling, which can compromise foundation stability.

By consulting the right professionals, you’ll secure a well-prepared site that supports your pod’s longevity and performance, also ensuring that your pod's foundations will support our warranty.

 

5. Electrical and Plumbing

Proper electrical and plumbing setup is crucial to ensure your pod functions as intended. Below are the guidelines and requirements to follow for pre- and post-installation preparations.

 

Electrical Preparations	Plumbing Preparations
1. The pods arrive with a pre-installed electrical connection point on the exterior, usually a 3-phase commando socket, making connection simple and safe. 2. Most of our pods require a 20-amp electrical supply, though specific projects may require a higher capacity, such as 32 amps.	1. If your pod requires plumbing, an exterior pipe connection will be available for easy hook-up. This ensures water and waste management is accessible and straightforward. 2. Depending on your pod’s specifications, the plumbing may include both inflow and outflow connections, and should meet local plumbing codes and standards.

  

Compliance Guidelines

Electrical

Plumbing

1. To ensure safety and functionality, all electrical installations in your pod must be performed by a qualified electrician in accordance with BS 7671 standards. 2. This includes securing proper cable routing, obtaining an electrical certification, and, for commercial properties, considering an emergency shutdown switch and assessing the property's electrical capacity. 3. Proper earth bonding is essential to protect against electrical faults. These measures provide peace of mind and regulatory compliance for safe, reliable use.

1. All plumbing installations must be carried out by a certified plumber following local building codes to ensure water supply, drainage, and waste systems are safely installed and operational. 2. Key elements include secure connections, leak prevention, and appropriate drainage slope.

 

6. Delivery Day Preparation 

Preparation for delivery day is critical to ensure that your pod arrives and is set up without a hitch. Here are the steps you should take to be fully prepared.

 

How to Prepare for Delivery

1. Make sure there is clear access to the site and that all potential obstacles (like trees, low-hanging wires, or narrow pathways) are removed.

2. Coordinate with us to verify the exact delivery date, delivery vehicle dimensions, and any specific access requirements.

3. Ensure the delivery path can accommodate a lorry and crane, if necessary. This will depend on the size and scope of your specific project.

 

Weather Considerations

1. We recommending avoiding delivery in December and January to sidestep potential complications due to winter weather. However, this is at your discretion.

2. For other months, we only advise postponing if severe weather, such as heavy rain, strong winds, or lightning, is forecasted. In such cases, we will collaborate to reschedule delivery.

 

On-Site Installation

1. Once the pod is delivered, the installation involves using a telehandler or crane to position the pod. This process is easy and usually completed within a few hours.

2. If you have multiple pods being delivered, it’s crucial to have a clear schedule and designated area for each unit.

      

Contact Us

For further questions or to discuss specific site requirements, please reach out to our team. We’re here to ensure that your pod installation goes as smoothly as possible!

 

     

 

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